Secure Data Rooms – How to Securely Share Confidential Documents With Third Parties

Businesses utilize Secure Data Rooms to secure share confidential documents during transactions. These documents include private information, IP and copyrighted works which can’t be reused or distributed without the consent of the company. This type of information can be valuable to your organization particularly in the current fast-paced business environment where speed should not be sacrificed in order to ensure security. When you are negotiating deals with investors as well as potential M&A partners or potential targets, making use of the right tools for sharing data securely can be vital.

Although the majority of virtual data rooms use various security features to ensure that only authorized users have access to certain documents, it’s important to keep in mind that not all VDRs are made to be the same. This is especially relevant when it comes the ability to let users view documents offline or print them from the data room.

We’ve observed that the majority of secure data storage facilities that provide this feature rely on password protection to ensure that only a specific user can access the document. This isn’t an adequate enough level of security as it doesn’t address the risk of the user sharing login credentials with others or allowing another person to access the data. Many platforms that allow users to download documents for offline viewing, especially PDFs, don’t have security features or only provide inadequate protections. Digify’s solution for a digital data room does not rely solely on passwords or weak authentication mechanisms to https://vrdataroom.com/top-9-m-a-project-management-software-for-2024/ ensure that only approved users can view and print documents. Instead, the system uses advanced data security features like encryption, multi-factor authentication and threat detection that monitors in real-time to block access by anyone else.