Virtual Document Safe Storage

Virtual document safe storage is the process of changing physical files into electronic documents for storing, sharing and accessing. It will reduce the amount of space needed to store physical documents as well as increase security by locking certain parts of a file to specific users.

Online storage solutions can be useful for companies that deal with a lot of paperwork. Paper documents are difficult to track and secure without elaborate security measures and administratively heavy checkout procedures, and are often more vulnerable to theft or destroyed in a natural disaster like an fire. Electronic documents, on the other side, are much easier to monitor and are less likely to be stolen, and far more resistant to destruction.

Egnyte Governance Guide

A virtual document is an Documentum object that is comprised of component files (or children). Component files can have different file formats. The author of the virtual document defines the logical order of the components. This order may differ from the logical order of files in a folder based grouping like a typical file-folder structure. If the logical order of components files changes, the entire virtual document needs to be re-ordered according to these changes.

Although every business can gain by implementing an online document storage system, companies Check Out data room for the industrial and transport that are traditionally paper-based, such as law firms and accountants may see significant improvements in productivity when they implement one. Secure online document systems can protect your information and ensure that your workflow runs smoothly when you have the right controls.